Finley Shirts Opening

Finley Shirts Administrative Job Description as of 1/18/16
Cover letter and resume may be sent to marty@thefinleyshirt.com

        Full time administrative professional needed for a small, fast-paced clothing company near downtown Dallas.  This position requires a reliable, self-motivated, extremely organized and honest individual who has a strong attention to detail and a strong work ethic.
        Requirements include: a strong attendance, a great attitude, an enthusiastic phone voice, internal motivation to keep our customers happy

Duties would include, but not be limited to:
1.      Office management
  9:00 � 5:00 or 5:30 � answer phone and door
  Sign for packages, sort mail, check mailbox daily, check phone messages periodically during the day
  Manage inventory and order office and shipping supplies (paper, toner, shipping supplies, boxes, hangers, bags, tape, UPS and FedEx Supplies)
  Monitor upkeep of office; lights, air conditioning, heat, security system, etc; contact appropriate vendor when needed;
  Make out payroll time sheet based on time cards provided by hourly employees; Check the time clock periodically for accuracy and change it for Daylight Savings Time twice a year;
  Manage gift certificates for all non-profits;
  Be responsible for sending samples to non-profit events when needed;
  Phone maintenance � replace batteries, phones, etc. when needed
  Change outgoing message on days on inclement weather
  Manage employees days off � paid and unpaid � keep a log and update as needed; receive day off request forms and put on master calendar;
  Keep employees birthdays on a calendar and bring a cake in on those days. There will be funds provided for this.
2.      Customer service
  Process orders � enter, fax to reps, file
  Receive all orders after each market; verify receipt of orders and confirm;
  Take phone reorders
  Drop pick tickets
  RMA�s and exchanges
  EDI labels: order, receive, proof, and distribute (both in house and order)
  Monitor and update spreadsheet for Fabric analysis
  Monitor and update ATS on style that have been cut
  Return Report monthly based on RAs issued and received
  Send photographs (high resolution when needed) and line sheets to stores as requested for websites, sales, and general information;
3.      Sales
        Make labels for hangtags, Style # and Name; tag the samples;
        Ship samples to sales reps with an inventory; be the point person for these inventories; communicate with sales reps on returning samples and receive them against the inventory;
        Notify sales reps when styles are sold out, outed, etc. by email and monitor responses;
        Work with sample sales people to co-ordinate all in house and out of house sample sales; pull samples for the sales, monitor pick up and drop off dates, monitor inventory, receive payment for sales;
        Keep sales figures for each market by region;
        All preparation for trunk shows including but not limited to coordinating show dates, getting signed form from account, arranging any mailers in a timely manner, pulling samples and stock for show, preparing pick tickets, receive goods back, inventory, invoice;
        Commission Statements each month; Sales reports emailed to each rep on the 15th of each month;
4.      Markets
        Create order forms for markets
        Assist with planning / execution


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